MINOT AREA SAFETY ASSOCIATION

BYLAWS

 

ARTICLE I – NAME, LOCATION AND SCOPE

 

Section 1.        The name of this non-profit organization shall be the “Minot Area Safety Association” (hereafter MASA) and its principle office shall be located in Minot, North Dakota.  The corporation may have such other offices, within the State of North Dakota, as the Board of Directors may designate or as the business of the corporation may require from time to time.

 

Section 2.        The mission of the MASA shall be to provide a forum for the networking of members to proactively discuss safety, loss control, and risk management issues.

 

ARTICLE II – MEMBERSHIP AND DUES

 

Section 1.        Membership in the MASA shall be open to any individual, organization, or business entity that actively supports the mission of the MASA.  Each business entity shall have the right to cast one vote at all membership meetings.

 

Section 2.        The Board of Directors shall determine the amount of membership dues.

 

ARTICLE III – OFFICERS, DIRECTORS AND COMMITTEES

 

Section 1.        The Board of Directors shall direct the business of the MASA.  The Board of Directors shall be elected from the general membership and shall consist of up to eight voting members; four of the directors shall be elected each year at the annual membership meeting and shall serve a term of two years.  All members of the Board of Directors are to be volunteers and will serve without compensation.  The immediate past President shall serve on the Board of Directors in an advisory capacity with the right to vote only in the case of tie.

 

Section 2.        Quorum for all MASA meetings shall consist of four members of the board of directors.

 

Section 3.        The officers of the MASA shall be elected from and by the Board of Directors to serve a term of one year and shall include:

a)      President

b)      Vice President

c)      Secretary

d)     Treasurer

No member of the Board of Directors shall hold an office for more than three consecutive terms.

 

Section 4.        The President shall be the presiding officer of the MASA and shall exercise supervision over all of its affairs.  If the President is not able to preside over a meeting, the Vice President will be vested with all the powers of the President.

Section 5.        The Vice President will preside over MASA meetings in the event the President is unavailable to do so.  This position will also be in charge of directing the Program Committee (which consists of two at large members) for presentations at each meeting.  This position will also be responsible for obtaining a meeting place and maintaining any necessary contracts with the meeting place.  This position will also be in charge of ordering the required number of meals for each meeting.  If meals need to be brought in, this position will make arrangements to have a board member pick it up and bring it to the meeting place.

 

Section 6.        The Secretary Shall be responsible for sending out reminders of all meetings, and typing up minutes of regular meetings, as well as board meetings.  This position will also be responsible for updating the MASA web-site.

 

Section 7.        The Treasurer shall be responsible for maintaining the checking account and will send out annual membership invoices to all members.  This position will also check the post office box on a regular basis.  This position will also see to it that all invoices are paid in a timely fashion and will submit a financial report at each meeting.  All MASA item inventory, such as letterhead, envelopes, brochures, etc. will be the responsibility of this position.

 

Section 8.        Any officer may be removed whenever determined by the Board of Directors to be in the best interests of the MASA.  A two-thirds vote of the Board of Directors is necessary.

 

Section 9.        A vacancy in the Board of Directors, as well as a vacancy in any office of the MASA, may be filled by the remaining members of the Board of Directors for the unexpired portion of the vacated term.

 

Section 10.      The Board of Directors may from time to time call special meetings, establish special program committees, and appoint chairpersons as necessary.

 

ARTICLE IV – FINANCES

 

Section 1.        The Board of Directors shall have supervision over all the financial business of the MASA.

 

Section 2.        The fiscal year of the MASA shall be from January 1 to December 31.

 

Section 3.        The signature of the Treasurer is required on all expenditures.

 

ARTICLE V – DISSOLUTION

 

Section 1.        Any remaining assets of the MASA shall be distributed to a foundation, fund, or other organization that mostly supports the mission of the MASA.

 

ARTICLE VI – AMENDMENTS

 

Section 1.        These bylaws may be amended at any MASA meeting with one month advance notice of proposed amendments.  A simple majority vote of the members present is necessary.